Dynamics NAV - Training Topics and Sessions

• Foundation
• Login
• Work Date
• Company
• Window and Layout
• Back, Forward
• Search Bar
• Tool Ribbon
• How to Personalize Ribbons
• Customize Navigation Pane
• Function Keys and shortcuts
• NAV Blue Drop down options 
• Copy Link to
• F1 Help
• About this Page
• Ctrl + E - Export to excel
• F8 to copy above row value
• Menu Terminology
• List Pages
• Card Pages
• Fast tabs
• Promoted Fields
• Drilldowns
• Lookups
• Filters
• Views
• Exports
• Reporting & BI
• Excel
• Charts
• IT Admin
• NAV Client Installation
• User Maintenance
• User Creation
• User Personalization
• Security
• Permission Sets
• Super
• Record Level security
• Field Level security
• Dev>Table> Field>Properties>Accessbypermission
• LS Retail - Staff
• Staff creation
• Staff permission group
• Manager, Lead Cashier, Cashier
• Modify Staff permissions
• LS Retail - Commands, Buttons
• Set staff permissions on POS Commands, Buttons
• Global Menu Configuration / Role Center
• Configure default menus and nav bar layout for a specific profile
• Microsoft.Dynamics.Nav.Client.exe -configure -profile:"Accounting Manager"
• Audit Trail and Change Log
• Job Queue
• NAV Scheduler-Used to schedule Nav Reports or Codeunits
• Job Queue - Service that controls all jobs connected to it
• Job Queue Category List - Categorize Jobs
• Job Queue Entries - Tasks to fire
• Job Queue Log - Log of tasks that have run
• Scheduler
• LS Scheduler-Used to schedule DD Jobs
• Development Environment
• Insert Registration Keys
• Backup & Restore
• Workflows & Approval
• Workflow Setup - Enable
• Approval Setup - set workflow admin, unlimited approval
• Finance - Manager Training
• Setup General Ledger
• Define Accounting Periods
• Cannot lock a single period, only an entire year
• Once a period is closed ,it cannot be opened
• You cannot close a fiscal year until a new one is opened
• When a fiscal year is closed, you cannot change the starting date of the new fiscal year
• You can post to closed years, but the transactions is flagged as a "prior-year"
• Run "Close Income Statement" job to close the year
• This can be run every time posting to a closed year is done
• User Setup - Control posting date ranges for each user
• 
  
• Setup Chart of Accounts
• Reconciliation Accounts - Generally for cash accounts
• VAT Posting Groups - Enter if you want VAT to be calculated on these GL transactions
• Relation to Chart of Cost Types for Cost Accounting (RM, Labour, Overhead, etc.)
• Create and post journal entries
• Multi-line journals
• Balancing account
• Save standard journals
• Allocated Amounts
• If posting date is later than the work date, the transaction will not post
• Correcting Entry - Switches debits and credits
• Review recurring journals
• Fixed Amount, Variable Amount
• Recurring = 1M + CM (ensures recurrence on the last day of the current month)
• Balance (Lets you post the entire balance of an account to an allocation list)
• Reversing - Will post one journal on the current date, and another reversing journal on the day after
• Must create 2-line journal with Credit and Debit amounts
• 
  
• Create a bank account
• Bank account will only post transactions in the Bank Account Currency
• Journal will automatically convert currency exchange between accounts
• Bank Reconciliation
• Suggest Lines
• Flag lines as Differences
• Delete lines
• Import Lines
• AR
• Customer Card-Payment Options
• Enter Cash Receipt Journal 
• Payment, Customer, Apply to doc, -ve amt for pmts Balancing Bank Act
• Enter AR Journals
• Receive Cash
• Prepayments
• Setup to check prepayments before posting
• Posting>Post prepayment invoice
• View prepayment invoices
• Create payment and apply to prepayment invoice
• Prepayment shows on transaction
• Check a customer balance
• Run a Trial Balance
• AP
• Vendor Card - Payment Options
• Enter Vendor Payment Journal
• Computer Check, 
• Select Bank Batch (with predefined bank account)
• Payment, Vendor, Apply to doc, +ve for payments
• Select Bank Account (ensure Bank account Currency matches your check currency)
• Select "Computer Check"
• Applying Credit memos to a check will cause blank lines to appear on your remittance. Do not do this.
• Click "Print Check"
• Select Bank Account
• Void Checks
• Can reprint if you void a check
• Void check from the bank account to actually void the check
• Enter AP Journals
• Enter Invoices
• Get Receipt Lines Function on line item entry
• This will find all receipts for all uninvoiced purchase orders for this vendor
• Enter Checks
• Prepayments-from order stage
• Setup to check prepayments before posting
• Posting>Post prepayment invoice
• View prepayment invoices
• Create payment and apply to prepayment invoice
• Prepayment shows on transaction
• Check a Vendor Balance
• Run a Trial Balance
• Apply payments
• Payments must be negative
• Can define oldest apply or manual apply from customer card
• Can define specific bank accounts for Customers or Vendors
• Customer Ledger Entries has all transactions
• Payment Registration
• Select Outstanding invoices and automatically create payments against them
• Set up and assign reminder terms
• Used for defining levels of escalation with different messages, does not affect AR (but charges can be added)
• Requires code to be fully automated
• Set up and assign finance charge terms
• Will create finance charges that affect customer AR
• Requires code to be fully automated
• Calculate VAT
• Define VAT calculation types
• Setup prepayments
• Set up Multicurrency
• Process Multicurrency Payments using the Payments Journal
• Set up and use an additional reporting currency
• Financial Reporting
• Understand financial reporting options
• Balance by account
• GL Balance
• Balance by dimension
• Balance vs budget
• Account Schedules
• Create / Edit Account Schedule
• Create Row Layout
• Row No - References in calculations
• Totaling - Account values
• R1|R2|R3
• >R30
• R3*
• Dimension code totaling
• Create Column Layout
• Column No - References in calculations
• Column Type - Can define if it's a formula
• Formula - Calculations
• A10-A30
• *A*
• Comparison
• -1M - Display last month's figures
• -1Y - Display last year's figures
• Dimension code totaling
• Analysis View
• Generates analysis entries that are copies of actual transactions that meet specified criteria
• Allows to view columns and rows by dimensions instead of accounts
• Overview
• 
  
• Budgets
• GL Budgets
• Can create multiple budgets
• Budget Layout
• Can display the budget is different ways
• Can enter budget information from any dimension
• Can enter budgets against headers
• ddmmyy
• Sales - credit -ve
• Budget Entries
• Entering a value creates a budget entry
• Deleting a value creates another opposing budget entry
• Budget entries can be manually deleted
• Finance Performance Charts
• Only available on certain Roles
• Customize>This Page>Finance Performance
• Configure Chart options
• VAT statement
• Create VAT Statement
• Setup report format
• VAT Settlement
• Cash Flow Forecast
• Estimate cash flow based on expected pmt dates
• Fixed Assets
• Fixed Asset Setups
• FA Setup
• Allow Posting to Main Assets
• Checked - can post depreciation directly to main asset
• Unchecked - must post depreciation through component depreciation. Cannot depreciate main asset directly.
• Allow from/To - limit dates that can be posted to FA
• FA Classes - Tangible-depreciated, Intangible-amortized
• FA Subclasses - Plant, Property, Machine & Equip, etc.
• FA Locations - Location, or position of asset
• Insurance types - Theft, Fire, etc.
• FA Books
• FA Posting Type Setup - Controls how values are displayed on reports
• FA Journal Setup - Set templates to use by default for each FA User
• Integrated to GL - Use FA GL Journal window
• Not integrated to GL - Use FA Journal window
• FA Posting Groups - Control which accounts are affected for FA transactions
• Allocation Keys - Per Posting Group. Can be used to split amounts to different accounts in a ratio. Eg. Allocate 60% depr to one account, 40% to another
• FA Journal Templates - Used to auto-generate FA transactions when calculating depreciation
• FA Journal Batches - Controls numbering sequence of the journals in the batch
• Fixed Asset Cards
• Can assign multiple Depreciation Books
• Duplication
• Can duplicate transactions to a second book that is not connected to the GL
• Book>Actions>Copy
• FA Depreciation Types
• Straight Line
• Requires Begin and End Date
• Declining Balance 1
• Requires Annual % in Declining-Balance % field
• *This is the most commonly used method
• Declining Balance 2
• Requires Annual % in Declining-Balance % field
• Prorates each month's depreciation so each month has a different declining depreciation that adds up to the annual %
• From FA List, Click Calculate Depreciation
• Enter Date to calculate depreciation to
• The rate used is based on the number of depreciation periods or % defined on the asset book card
• Entering an Ending Book Value will stop depreciation at that value, and calculate at 0 from that point on
• ***Depreciation will still be calculated on the TOTAL value of the asset, including the Ending Book Value, it will just stop calculating depreciation when the value of the asset reaches the ending Book Value***
• FA Journals
• FA GL Journals
• Use these if you have integration to GL turned on
• Affect the FA register and GL
• FA Journals
• Use these if you have integration to GL turned off
• Affect only the FA register
• FA Reclassification Journal - Move depreciation from one FA to another FA. Can split, combine or transfer. This journal generates FA journals that require balancing accounts before posting.
• Insurance Journals
• Setup insurance cards
• Assign insurance policy to a Fixed Asset
• Add insurance policy to line at purchase of asset
• Use Insurance Journal
• FA Extend Life
• Depreciation Ending Date can be changed at any time to extend the life of an asset
• Future Depreciation will be calculated based on current net book value
• If you want the next depreciation calculation to be recalculated life to date, you must pass a depreciation journal to the previous period to set the net book value of the asset to a value that will allow it to calculate the correct depreciation going forward
• FA Acquisitions
• Purchase Order Line - Fixed asset - Will create acquisition cost entry on fixed asset
• FA Disposals
• Sell
• Net disposal-just diff
• Gross Disposal - orig value and final sales value
• Scrap
• FA Journal Disposal entry of 0
• Main Assets
• Asset Components
• Insurance
• Set up insurance information.
• Assign an asset to an insurance policy.
• Monitor insurance coverage.
• Update, correct, and delete insurance information.
• Set up insurance indexing.
• Intercompany Transactions
• Setup IC Partner Codes
• You will need a code for every Customer-Vendor relationship between companies you wish to maintain
• Company Information-Connect companies
• IC Partner Codes
• In each company, create codes that link to the other companies by database
• Setup IC Chart of Accounts Map
• Enter Default IC Partner GL Account code
• Setup IC Dimension Map
• Create Customer Accounts for the other companies
• Assign the corresponding IC partner codes to those customers
• Create Vendor Accounts for the other companies
• Assign the corresponding IC partner codes to those Vendors
• IC Transactions
• Sales - Purchases
• IC Journals
• When an IC Transaction is posted
• Go to IC General Journals > Post
• Transaction shows up in IC Outbox
• Click on Set Line Action > Send 
• Complete Line Action
• This will send to Destination company IC Inbox
• Click on Set Line Action>Accept
• Complete Line Action
• This will generate the opposing transaction in the current (destination) company
• When doing a transaction, specify "Send to IC Partner" to send to Parner's Inbox
• 
  
• Year End Closing Process
• Accounting Periods > Close Year
• Can still post to closed years
• Entry is flagged as a "prior year" entry
• Close Income Statement Batch Job
• Will create journals to transfer balances to Retained Earnings
• Review the journals
• Post the Batch
• This batch job should be re-run if any postings are done to the closed year
• Cash Flow Forecasts
• Chart of Cash Flow Accounts
• Perform Setup for Cash Flow Functionality
• Create Cash Flow Forecast
• Create Manual Entries
• Create Cash Flow Worksheet
• Register Cash Flow Worksheet
• Finance - Clerk Training
• Create and post journal entries
• Multi-line journals
• Balancing account
• Save standard journals
• Allocated Amounts
• If posting date is later than the work date, the transaction will not post
• Correcting Entry - Switches debits and credits
• Review recurring journals
• Fixed Amount, Variable Amount
• Recurring = 1M + CM (ensures recurrence on the last day of the current month)
• Balance (Lets you post the entire balance of an account to an allocation list)
• Reversing - Will post one journal on the current date, and another reversing journal on the day after
• Must create 2-line journal with Credit and Debit amounts
• Bank Reconciliation
• Enter Bank Statement Info
• Import from File
• Copy/Paste
• Manual Entry
• Bank Statement Line Type
• Bank Account Ledger Entry - Should match AP and AR
• Check Ledger Entry - Should match checks written directly from Bank
• Difference - Rounding, Errors, or known differences in bank statement and internal trx
• Suggest Lines
• Flag lines as Differences
• Delete lines
• Import Lines
• AR
• Customer Card-Payment Options
• Enter Cash Receipt Journal 
• Payment, Customer, Apply to doc, -ve amt for pmts Balancing Bank Act
• Enter AR Journals
• Receive Cash
• Prepayments
• Setup to check prepayments before posting
• Posting>Post prepayment invoice
• View prepayment invoices
• Create payment and apply to prepayment invoice
• Prepayment shows on transaction
• Check a customer balance
• Run a Trial Balance
• AP
• Vendor Card - Payment Options
• Enter Vendor Payment Journal
• Computer Check, 
• Select Bank Batch (with predefined bank account)
• Payment, Vendor, Apply to doc, +ve for payments
• Applying Credit memos to a check will cause blank lines to appear on your remittance. Do not do this.
• Void Checks
• Can reprint if you void a check
• Void check from the bank account to actually void the check
• Enter AP Journals
• Enter Invoices
• Get Receipt Lines Function on line item entry
• This will find all receipts for all uninvoiced purchase orders for this vendor
• Enter Checks
• Prepayments-from order stage
• Setup to check prepayments before posting
• Posting>Post prepayment invoice
• View prepayment invoices
• Create payment and apply to prepayment invoice
• Prepayment shows on transaction
• Check a Vendor Balance
• Run a Trial Balance
• Apply payments
• Payments must be negative
• Can define oldest apply or manual apply from customer card
• Can define specific bank accounts for Customers or Vendors
• Customer Ledger Entries has all transactions
• Payment Registration
• Select Outstanding invoices and automatically create payments against them
• Enter and apply payments without posting to GL
• Set up and assign reminder terms
• Set up and assign finance charge terms
• Process Multicurrency Payments using the Payments Journal
• Fixed Assets
• Fixed Asset Cards
• Can assign multiple Depreciation Books
• Duplication
• Can duplicate transactions to a second book that is not connected to the GL
• Book>Actions>Copy
• FA Journals
• FA GL Journals
• Use these if you have integration to GL turned on
• Affect the FA register and GL
• FA Journals
• Use these if you have integration to GL turned off
• Affect only the FA register
• FA Reclassification Journal - reclassify one FA to another FA
• Insurance Journals
• Setup insurance cards
• Assign insurance policy to a Fixed Asset
• Add insurance policy to line at purchase of asset
• Use Insurance Journal
• FA Disposals
• Sell
• Net disposal-just diff
• Gross Disposal - orig value and final sales value
• Scrap
• FA Journal Disposal entry of 0
• Main Assets
• Asset Components
• Intercompany Transactions
• Setup IC Partner Codes
• You will need a code for every Customer-Vendor relationship between companies you wish to maintain
• Company Information-Connect companies
• IC Partner Codes
• In each company, create codes that link to the other companies by database
• Setup IC Chart of Accounts Map
• Enter Default IC Partner GL Account code
• Setup IC Dimension Map
• Create Customer Accounts for the other companies
• Assign the corresponding IC partner codes to those customers
• Create Vendor Accounts for the other companies
• Assign the corresponding IC partner codes to those Vendors
• IC Transactions
• Purchase Order/Receipt -> Sales Orders
• Sales Invoices -> Purchase Invoices
• Invoice in Company A > A Outbox > B Inbox> PO In Company B
• IC General Journals
• IC GL In Company A to IC Partner Acc. no and GL
• On Same Line, Balancing Account to local account
• GL In Company A > A Outbox > B Inbox > GL in Company B
• When an IC Transaction is posted
• Go to IC General Journals > Post
• Transaction shows up in IC Outbox
• Click on Set Line Action > Send 
• Complete Line Action
• This will send to Destination company IC Inbox
• Click on Set Line Action>Accept
• Complete Line Action
• This will generate the opposing transaction in the current (destination) company
• When doing a transaction, specify "Send to IC Partner" to send to Partner's Inbox
• Purchasing
• Create Purchase Order
• Post Prepayment
• Apply Payment to Prepayment Invoice
• Release PO
• Print Purchasing Documents
• Add Charge Items
• Assign Charge Items
• Post Receipt
• Post Invoice for received items
• Warehouse
• Purchase Order
• Release
• Warehouse Receipt
• Put-Away
• Assign Put Away
• Register Put Away
• Transfer Order
• Warehouse Shipment
• Pick Ticket
• Assign Pick Ticket
• Register Pick Ticket
• Movements (Bin Transfers)
• Bin Contents
• Movement Worksheet 
• Create movement
• Whse. Worksheet Templates
• Names (Create new templates)
• Inventory
• Inventory Periods
• Controls posting of inventory value transactions for that period
• Cannot close period if there are any outstanding entries to be posted, or negative inventory
• An entry is created with the last transaction number and user that closed the period
• Can reopen period if necessary
• Inventory Costing
• Value Entries
• Last direct cost is used as the default cost in the next transaction
• Cost of Goods Sold 
• Inventory application of inbound and outbound
• Can specify Apply-to-item entry for item transaction to force link an outbound to an inbound
• Can remove existing applications to fix item cost applications if necessary
• Click the drilldown on an item to get the average cost overview
• Inventory setup controls how average costs are calculated
• Inventory Control
  • Analyze Item Availability
  • Adjust Inventory
  • Stock Counting worksheet - retail store
  • If Directed Pick and Put away is in use
  • Whse. Item Journal
  • Register- posts changes to WH
  • Item Journal
  • Calculate Whse Adjustments - posts changes to system
  • Count Inventory
  • Reclassify Inventory
• Item Reservations and Order Tracking
  • Reserve Items
  • Track Supply and Demand
  • Item Reservations versus Order Tracking
• Use Multiple Locations
  • Set Up a Company with Multiple Locations
  • Link Customers and Vendors to Locations
  • Set Up Responsibility Centers
  • Link Responsibility Centers
  • Guidelines for Setting Up a Company with Multiple Locations
  • CRONUS Organizational Setup Overview
  • Sell and Purchase in a Company with Multiple Locations
  • Control Inventory at Multiple Locations
• Transfer between Locations
  • Set Up Transfers
  • Setup Transfer Routes
  • Use Transfer Orders
  • View Items in Transit
  • Transfer Stock Worksheet - Immediate transfer
• Basic Warehouse Tasks
  • Set Up Basic Warehousing
  • Receive and Put Away Items
  • Pick and Ship Items
  • Move and Adjust Items in Warehouse
• Serial/Lot Numbers
  • Set Up Item Tracking
  • When to Use Item Tracking
  • Handle Inbound Serial/Lot Numbers
  • Handle Serial/Lot Numbers on Inventory
  • Handle Outbound Serial/Lot Numbers
  • Trace Serial/Lot Numbers
  • Navigate with Serial/Lot Numbers
  • Print Serial/Lot Numbers in Documents and Reports
• Assembly Orders
• Assembly Setup
• Number series
• Create Movements Automatically: For assemble-to-order only
• Retail Item>Assembly BOM
• Define Assembly Components
• Assembly Orders
• Choose item to assemble
• Post
• Replenishment
• Office Sales
• Sales Order
• Create Whse. Shipment
• Release
• Create Pick ticket
• 
  
• Store Setup
• Setup Staff accounts and passwords
• Setup Bank accounts on tender types
• Setup Store Tender Type Safe management
• Set Default Business Posting Groups - Local
• Set Default Posting Type - Sales
• Set Accounts on Bank
• Profiles
• Statement Options
• Terminal Setup
• 
  
• POS
• Send & Receive Data from Terminals
• Setup Web Service
• Test Web Connection from Terminal
• Test Web connection from Distribution location
• Setup a separate instance for NAS in NAV Server Admin to run LS Scheduler
• Codeunit 99001468
• Startup Argument: NASID,REPEAT=1,LOG=1
• Startup Method: LSRSCHEDULER
• Setup Jobs
• Preload, Storinf
• codeunit 99001474
• From HO to Terminal
• Use Scheduler Job Record, Use Job ID = job name
• Set Default Store Logo
• Open Port 16860 on firewalls at HO and terminals
• Send from Head Office
• Distribution Location>Test Connection
• Confirm username, password, remove connection string, let it rebuild
• Location Settings>Define Destination
• Jobs>Select Job>Data Replication
• Discount Offers
• 
  
• 
  
• Start Day
• Login
• Cashier Functions
• Enter Float
• Or use Fixed Float
• Manager Functions
• End of Day
• Voids
• Discounts
• General POS Functions
• Select customer
• Use to put sale against a specific customer account
• AR Charge
• Charges transaction to customer account
• Transactions - shows historical trx
• Lookup
• Inventory - view stock on hand, on order
• Filter - filters entire list
• Find - finds the item in the current list
• Prices & Discount
• Check Price - price check only
• Discount% - per line
• Discount Reset - reset default discounts
• Change Price - change price for this trx
• Tender
• Cash
• Card
• Linx
• Credit Card
• Cheque
• Cheque
• Chq no.
• Bonus
• Magna
• Gift Certificate
• Currency
• US
• GBP
• etc.
• Prompts for e-mail address at end of transaction if you want to print on receipt and e-mail receipt to person
• 
  
• Hold
• Suspends transaction
• Prints a barcode
• Barcode can be used to pull up transaction and continue
• Recall Hold
• Shows all transactions on hold
• Retrieve - pull up transaction and continue
• Refund
• Tender Operations
• Declare Tender - end of day tender declaration
• Float entry - Manager
• Printing
• Receipts print with barcode
• Receipt can be scanned to pull up trx, and do a return
• End of Day
• Z-Report-marks all transactions and calculates total of marked transactions
• X-Report-Gives a total of all unmarked transactions and does nothing
• Manager Function>Tender operations
• End of Day
• Declare Tender
• Select tender category
• Float - Amount of float
• Bank - Trx that go directly to bank (linx, cc, etc.)
• Safe - Amount to be deposited to bank
• Select tender type line
• Enter Float amount
• Enter denominations 
• Print Closing Report
• Post
• If Transactions have been reconciled and counted at the terminal, use this option to submit the Transactions and the count
• The statement can be posted without any further changes
• Post Uncounted
• Use this option if transactions have not been reconciled to the cash received
• Transactions must be reconciled to the cash before the statement can be posted through the back office
• POS Statements
• Search for Open Statements
• Create New Statement
• Enter Date, Store, Staff
• Enter valid starting and ending date
• Calculate Statement
• All tender type lines will be summarized
• Can drill into each one to show breakdown
• Deal with any warnings
• Clear Statement
• Calculate Statement
• Accept Statement
• Safe Management
• Setup Safe
• Assign Safe to POS Terminal
• Modify Store Tender Type to allow use with Safe
• Store>Cash Management>Tender Type
• Select Tender Type>Edit
• Declaration Fasttab
• Tick Use Bags
• Set number series
• Tick Sent to Safe
• Cashier must enter bag number when closing off
• Bag number gets sent with statement
• Shelf Label Printing
• Shelf Label Functions
• Printer Selection
• Assign User to Printer
• LS Gift Registration
• User must be assigned to a Store and terminal
• Gift Registrations
• Setup Registry Items and Qty
• Define any specific discounts
• POS Interface Design
• Add button with "Gift Assign" command
• On POS
• Customer requests to purchase item for gift registry
• Click Button to open gift registry
• Select Items on Gift Registry
• Checkout
• This updates the "Purchased Qty" on the gift registry list and consumes stock